How Power Apps with Business Central Integration Works?

Power Apps with Business Central has become the chemical X to survive in the world of cutting-edge technologies and dealing with business particularities. This combination is in demand among business owners due to the powerful capabilities of Dynamics Business Central and the low-code ability of Power apps to build personalized applications with minimal effort.

Before getting into the process and benefits of Power Apps integration with Business Central, let’s understand the need for this active cooperation.

The core growth factor is the uniqueness of the way a business manages its internal and external operations while continuously approaching the growth path. It’s a fact, and we (business owners and decision-makers) accept this through customer responses and market scenarios.

Streamlining and managing the uniqueness of the business requires resources, infrastructure, and high-tech business solutions. In modern businesses, we see several operations that must be handled accurately.

Like getting real-time sales insights, maintaining inventory levels across different warehouses, automating invoicing, and building cross-sell and upsell opportunities.

You can easily tackle such challenges by leveraging a perfectly aligned ERP solution, like Microsoft Business Central. It is an all-in-one cloud-based business solution with powerful functionalities to manage and streamline business operations regardless of industry type and size.

Being a cost-effective and reliable solution, Microsoft Dynamics 365 Business Central offers seamless customization and native integration capabilities to match the originality of the business.

You can easily integrate Power Apps (one of the solutions of the Microsoft Power Platform) to build customized applications to meet the specific requirements of a business. To understand the practical usage of this powerful blend (Business Central with Power Apps), check out the case study below:

Case Study: Streamlining Inventory Management System of a Business

Challenge: The company doesn’t have any ERP system and totally relies on manual ways of managing different inventory operations. Such operations include, purchase order creation, low stock alert, maintaining stock levels, real-time data, modifying stocks, locating inventory, and more. Such processes require a lot of time and come with numerous errors due to manual methods.

Solution: To resolve such issues, the company has opted for Business Central implementation along with Microsoft Power Apps integration. With this implementation, they can perform the following operations seamlessly:

1. Real-time Scanning

Power Apps enables the business to build custom applications to scan barcodes using mobile devices during stock monitoring. When you update the data using the mobile app, it will automatically be updated in the Business Central database, offering a bi-directional connection.

2. Stock Alerts

You can enable the custom build application to monitor stock levels and notify the user in case of stockouts or overstocking. It will help you maintain an optimum level of stocks.

3. Purchase Order Creation

Using the capabilities of Power Apps, you can create sale and purchase orders based on inventory levels. Based on your inputs, the app will automatically fetch relevant data from Business Central, like product information and pricing.

The integration of Power Apps with Business Central empowers the organization to become more productive, efficient, and accurate.

There are numerous applications of Power Apps, and the previous case study is one such example. You can access Microsoft Power Apps to build low-code applications to streamline unique business operations.

  • Build personalized applications for sales professionals so that they can track leads, opportunities, and prospects while focusing on the conversion rate.
  • Build apps for field and service agents to track customer issues, resources, and issue resolution status.
  • Develop a workflow for expense reports, leave applications, and purchase requests. 

How Power Apps Can Enhance Your Business Central Experience?

Microsoft Power Apps enables a business to simplify a complex operation or workflow with a custom-built app that totally justifies the system requirements. In most cases, Business Central offers standard capabilities, but what if business requires advanced tools to simplify a process? In such a scenario, the integration of Business Central with Power Apps comes into play.

1. Enhanced Efficiency

Eliminate system redundancies and embrace automation to increase overall efficiency while maintaining a growth path. With Power Apps, you can automate the repetitive and manual tasks that consume a lot of resources and remove any chances of human errors.

2. Automation

Simplify business operations and influence employees to utilize cloud-based automation capabilities. Also, you can use Microsoft Power Apps to fetch important information and set up pre-defined triggers to reduce manual data entry and accelerate the entire process.

3. Improved User Efficiency

Build an application and tailor its user interface to match the custom requirements of specific roles. It lets you consume the important information you need to focus on your tasks. Also, you can connect with Microsoft Dynamics Business Central data anytime and anywhere using cloud deployment.

4. Good Data Visibility

Power Apps lets you build custom dashboards to access real-time data using D365 Business Central. With a centralized data repository, you can access accurate insights to make data-driven decisions. Also, MS Power Apps lets you connect different data sources to collect data and perform in-depth analysis.

5. Easy Scalability

The best part of the Microsoft Dynamics 365 ecosystem is its strong scalability capabilities. The performance of Microsoft Business Central and Power Apps can be scaled as your business grows. Also, you can build department-oriented applications to address unique business challenges and requirements.

Power Apps with Business Central Integration: Let’s Get Started

The process of connecting Power Apps with Business Central is simple and can be easily accessed with the right procedure. However, in cases of complexity or any unknown issue, you can contact Dynamics Square at +1 281 899 0865 to get instant help.

  • Open the Microsoft Power Apps and log in with your credentials. (licensed version)
  • Open the Power Apps, find the Business Central option on the homepage under Connections.
  • Choose the connection type: Business Central Cloud or on-premises tenant.
  • Now, enter your Business Central credentials, select the work environment, and specify the company you want to connect with.
  • Once we can establish a connection between Power Apps and Business Central, you will see the list of tables (BC’s data) on the Power Apps homepage.
  • These tables contain the data you will need to build the app in Power App.
  • Leverage the easy navigation module and drag-and-drop features to build the application.
  • Based on collected data through Business Central, you can create forms, charts, and galleries within the app.
  • Also, you can access the formulas and logic to utilize the data and build your application.

No one is aware of any unexpected error or issue. If you encounter any issues while connecting Power Apps with Business Central or building a desired application, feel free to contact Dynamics Square at The team of Dynamics 365 implementation experts is readily available to resolve any kind of complexity in no time.

Vivek Gururani

Vivek is a Digital marketing expert at Dynamics Square, specializing in crafting compelling content on advanced tech topics such as ERP, CRM, cloud computing, AI, ML, BI and more. His profound passion for the digital landscape has led him to explore and master diverse fields including SEO, SEM, content strategy, and data-driven marketing.


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