How to Get Started with D365 Business Central FREE Trial?

"Are you looking for an easy way to start your FREE Business Central trial? Wait no more! This blog is for you. Explore the features, capabilities, and benefits of Business Central from Dynamics 365 Suite. Also discover how Microsoft Dynamics 365 Business Central goes beyond conventional ERP systems by signing up for a free trial.”

Curious to delve into the world of Dynamics 365 Business Central and gauge its business management potential for your organization? Or

Does a Business Central trial seem like the perfect way to start your learning process?

Well!, you’re lucky, because this comprehensive blog offers you a step-by-step guide on how to set up your own Free Business Central ERP Trial Version (with similar features like any of its paid versions).

From creating your account and utilizing a demo database to launching a trial with your data and subscribing to your organization, this guide covers it all.

With this cloud ERP, you can unlock the full potential of your financial visibility and real-time operational monitoring by signing up for a free ERP software trial.

You'll also be discovering how to optimize your financial insights and track your business operations in real time through this immersive experience.

Get ready to discover the possibilities that Business Central has to offer!

What will you achieve from this learning module?

Upon completing this article, you will be able to:

  • Establish a Business Central account.
  • Access Business Central through login.
  • Operate a demo database.
  • Initiate a trial period using your data.
  • Prolong your trial and opt-in or opt-out of your organization's subscription to Business Central.

What do you need before getting started with the free trial to Business Central?

You need access to a Microsoft Dynamics Business Central trial account, or your Microsoft Office 365 account. The other way is to get in touch with your Dynamics 365 Partner for help.

Let's get started:

1. Introduction to D365 Business Central

This is the first step to getting started with Business Central. You can start by creating a Microsoft Business Central account, or if you already have a Microsoft Office 365 account, you can get started right away.

You can create your account using the link "Start Your Free Trial", which will redirect you to Business Central’s official web page.

2. Signing into Business Central

To connect your operations across your small or medium-sized business, you will have to login into Business Central using the following two options:

  • Sign into Business Central with Office 365 Account

To access Business Central through Microsoft 365, simply login to your Microsoft account and browse through the collection of business applications available. This way, you can easily access all your Microsoft apps in one convenient location.

To get started, visit the Microsoft 365 sign-in page and enter your login credentials. Once you've logged in, you'll see a list of available apps on the left-hand side of the screen. Look for Business Central in the list, or use the Search feature to find it quickly:

  • Accessing Dynamics 365 Business Central Directly

Business Central offers you direct access to its dashboard:

  1. You do not want to sign in for the first time.
  2. Your browser knows the login credentials that you already entered while accessing office 365 login details.

3. Using a Demo Database

When you sign into Business Central for the first time, you'll enter the demo company CRONUS. You can manage multiple companies in Business Central and can add more yourself.

The company you're currently working in is shown on the top-left of the page, and the environment is displayed on the top-right.

You can switch to another company in the same environment or another environment from there.

From the My Settings menu, you have the option to switch to another company as well.

The demo company in Business Central provides functional domain coverage for exploring and confirming all features, including sales quotes, orders, and invoices. You can change data, implement available functions, and try out various scenarios. You can create a new company with sample data anytime to get a fresh demo experience.

Using the demo company you can make your Business Central exploration easier through various learning paths. Check the Company Information page to verify your trial subscription level and upgrade to premium to access manufacturing and service management functions.

4. Get Started with your own Data to Experience More

The CRONUS demo company provides demo data and configurations for all functional domains in Business Central. In addition to that, you can set up your own company in Business Central using two methods:

  • You can activate a 30-day trial company with your own company data.
  • Alternatively, you can create a new company.

How to use your own company data to activate a 30-day trial company?

It is possible to begin a Business Central Trial company using your own data.

If you choose to "Configure a Company" from the message on your role center page, you will start a wizard that can help you create a new company with compatibility for your own company data.

Once you agree to the Terms and Conditions, you can begin your FREE trial.

To begin your first trial of business central, you will need to provide essential details about your company.

These details will appear on external documents like sales invoices and will include your company logo and bank information.

Thus, it is necessary to configure your fiscal/economic/budget year during this step.

Note: You can upload your company logo now too.

The wizard prompts you to set your company's budget year start, which you may skip and configure later.

Next, specify your inventory costing method before beginning to use your company.

It comes with some setup, master, and supplemental data, including default G/L accounts and regional data.

However, you must manually “add” or “import” any other necessary data, using built-in tools like assisted setup or configuration packages.

How to Create your New Company?

Go to "My Settings" page and create a "new company" if needed.

By accessing this page, you can navigate to the Allowed Companies page, where you have the option to create a new company using a wizard. To initiate this process, simply select "New."

This wizard can create three unique types of companies:

  • Evaluation – With Sample Data

This creates a company like the demonstrated company with sample data and setup data.

  • Production – With Setup Data

This option creates a company like when you activated the 30-day trial, but with some setup data and without real sample data.

  • Create new – With No Data

This step helps you create a blank company, but without any setup data.

How to Extend or Cancel your Organization's Trial Subscription?

To extend or cancel your Dynamics 365 Business Central trial subscription, follow these steps:

Step – 1: Sign-in to the Microsoft 365 admin center.

Step – 2: In the left-hand menu, select "Billing > Subscriptions".

Step – 3: Find your Business Central trial subscription and click the "ellipsis (...)" to expand the options.

Step – 4: To extend your trial subscription, click "Add seats" and follow the prompts to complete the purchase.

Step – 5: To cancel your trial subscription, click "Cancel subscription" and follow the prompts to confirm the cancellation.

Note: Canceling your trial subscription will remove access to Business Central and all associated data. Be sure to back up any valuable information before canceling.

Furthermore, to keep access to Business Central beyond the trial period, you must enroll your organization in a subscription. Business Central Partner like Dynamics Square can help you with subscription inquiries.

Business Central offers three license models:

  • Dynamics 365 Business Central Essentials; Starts at $70 per-user/month
  • Dynamics 365 Business Central Premium; from $100 per-user/month
  • Dynamics 365 Team Members; begins at $8 per-user/month

Read more: Dynamics 365 Business Central Pricing

Re-Cap of Free Business Central Trial

Steps you need to follow for Free Business Central Trial:

  • Create a Business Central Account
  • Go to -
  • Select Get started.
  • Select Business Central.
  • Enter a work email address.
  • Enter a phone number.
  • Enter a phone number to confirm by text message or by phone call 
  • Enter the code that you receive
  • Complete your account setup and enter the verification code that was sent to your email address
  • Select Create


to your Business Central

Based on the info at Business Central Overview Page on Microsoft’s official website, select your account in the top-right corner of the page, and select:

  • Dynamics 365 Home
  • Or, Business Central

Final Thoughts!

It is always a good idea to sign up for a free trial of Microsoft Dynamics 365 products before you purchase a license. Microsoft Dynamics Business Central offers features such as financial management, supply chain management, accounting, invoicing, and AI-powered project management, which can streamline operations and increase efficiency. Plus, with the inclusion of GPT4-based Copilot for Dynamics 365 and Microsoft Office 365, you can further lower the burden from the shoulders of people close to your business. 

The FREE Trial Period provides you with access to all the software's functionalities, allowing you to evaluate its benefits for your business. Sign up today and contact Dynamics Square experts if you need any help during the trial.

Ayush Jain

Ayush Jain is a seasoned Digital Marketing specialist renowned for his expertise in harnessing the power of cloud-based Software as a Service (SaaS) solutions to propel business growth. With an impressive track record spanning more than four years, he has cultivated fruitful partnerships with numerous SaaS enterprises, driving substantial brand recognition and unlocking revenue potential.


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